Wedding Day-Of Timeline Generator

How to use

1. Set your ceremony start in the Ceremony time field (the default is 6:00 PM).
2. Enter the expected attendance in the Guest count field - it sets the dinner-service window.
3. Press Calculate / Generate to build the full day-of schedule.
4. Read the table from the top: hair and makeup start (eight hours before), photographer arrival (five hours before), bridal party ready, guest arrival, seating, then the ceremony.
5. Check the evening rows: cocktail hour and photos, dinner service, speeches and cake, dance floor, and send-off, each shown as a twelve-hour clock time.
6. Compare each vendor's contracted hours against the generated times, and adjust your planning wherever the two disagree.

About this tool

Back-planned from your ceremony time, with dinner duration scaled to guest count (≈5 min per table of service) — the skeleton every coordinator works from.

On a wedding day, the schedule is usually back-planned from one fixed point: the ceremony. This generator does exactly that. Enter the ceremony start in the Ceremony time field and the expected attendance in the Guest count field, and it builds a day-of skeleton: hair and makeup eight hours before, photographer five hours before, bridal party ready three hours before, guests arriving ninety minutes before, seating and music thirty minutes before, then the ceremony itself followed by a cocktail hour, dinner, speeches and cake, an open dance floor, and a send-off, all shown in twelve-hour clock times.

One number deserves a close look: the dinner-service window is estimated at roughly five minutes per sixty guests, about thirteen minutes at 150 guests, and every later row shifts by that amount. Treat it as a pacing placeholder rather than a promise, because a full plated dinner normally needs a much longer slot; confirm the real service duration with your caterer and stretch the schedule yourself. The template also assumes one ceremony and the classic evening arc, so first looks, tea ceremonies, or two services need extra rows you add by hand when you circulate the plan.

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